For medical professions across all fields, HIPAA, or the Health Insurance Portability and Accountability Act, is of the utmost importance. Designed to safeguard confidential patient information, ensure the portability of insurance, maintain consistent standards, and prevent healthcare abuse and fraud, HIPAA is one of the most critical patient safeguards in the United States.
While vital for patient protection, failing to uphold hipaa compliance forms can also be extremely costly for healthcare practices. An unexpected audit can spell trouble for those not taking HIPAA seriously, leading to fees and fines that could bankrupt a business and ruin a provider’s career.
Why mConsent is better for HIPAA compliance? Rather than running the risk of disaster down the road, proper protocol now can make all the difference. These five quick tips will help you reduce your risk of HIPAA violations in the front office by using hipaa release form and hipaa compliance forms, providing better security for your staff, your patients, and your practice.
1. Protect Access to Information. Computers are a wonderful tool for managing data, but when used improperly, they can be extremely unsafe. All it takes is a few minutes away from an unprotected screen for the wrong person to access electronic patient record chipping away at the integrity of your practice.
All computers, tablets and phones that can access databases should be password protected with an auto lock and subject to emergency shutdown protocols in the event of extenuating circumstances. At the end of each day, all files and applications related to patient data should be closed, and computers should be locked or shut down. Make sure your login codes and passwords are complex and secure and create a contingency plan for data backup and disaster recovery.
2. Keep Information on a Need to Know Basis Just because someone asks for patient data doesn’t mean they need to know. In order to make sure sensitive information only falls into the right hands, patient data cannot be given freely even within a practice; it must only be exchanged on a need to know basis.
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